Barrhead Housing Association has been working with 7 other local housing associations across East Renfrewshire, Renfrewshire and Inverclyde on joint procurement for the last few years. The group that works together is called IFLAIR and members are – Barrhead, Bridgewater, Arklet, Oaktree, Cloch, Linstone,Paisley south and Williamsburgh Housing Associations. The procurement framework in place covers our collective planned maintenance and cyclical programmes over 4 years. There are 18 contractors across 8 different frameworks and each year the prices are ‘re-freshed’ to ensure they remain competitive.
Barrhead Housing Association has used the framework for our bathroom, kitchen, and heating replacements as well as for landscaping. The total value of the framework across 4 years is estimated to be above £24m and we are now two years into the framework. We obtained specialised procurement advice to put the framework in place and we have an in-house framework administrator to oversee the works involved in dealing with queries and the price re-fresh. The main benefits of the framework have been in relation to minimising risk and time involved in procuring individual contracts. A best practice approach has been developed for sharing knowledge and experience across the 8 housing association and confidence on the use of the framework has grown and the overall operation and effectiveness of the framework has been improved.
The group has already agreed to consider a new procurement framework following the conclusion of the first 4 year period.